PACE Reporting Guidelines for JCMGA, last updated 8/1/24

WHAT IS PACE? Program Administration for Cooperative Extension

PACE is the system used to track Master Gardener hours and certifications.

LOGIN Information

On the Jefferson County Cooperative Extension web page, https://jefferson.ca.uky.edu Click on Horticulture (Poinsettia photo). Look for Jefferson County Master Gardeners, Click on PACE. Sign up as a New User if this is your first time.

You may also access PACE at the Pace Website:

https://pacecommunity.azurewebsites.net/PersonAccount/Login?organization=1012

Quarterly Deadlines

• March 31 for checking system

• June 30 for Extension Fiscal Year End Reporting

• September 30 for Annual Awards

• December 31 for Certification/Recertification

Certification/Recertification Requirements

Interns & Transferees

• 30 hours Hands-On/Client Education (use Volunteer Hours category)

• 10 hours Continuing Education (use Education Hours Category)

MG Recertification

• 20 hours Hands-On/Client Education (use Volunteer Hours category)

• 10 hours Continuing Education (use Education Hours Category)

Entering Volunteer Hours

• Select the Volunteer Hours tab

• Use the up-down arrows to sort by date

• Note that you can change the number of entries that are displayed

• Select the Add More Volunteer Hours button

• Select a project from the dropdown box. Project not on the list? You can type it

  in. (For committee/board meetings choose: JCMGA Committees & Board)

• In Tasks briefly tell what you did. If you get an error message, shorten the description.

• Complete the required information. Some will be pre-filled but can be changed as needed.

• Use Activity Code- Client Educational Hours when you are teaching someone or preparing a presentation for a class.

• Use Activity Code - Leadership for Tasks that don’t fit Hands-On or Client

  Education (i.e. committee or board meetings)

• Include contacts unless someone is already collecting for an event.

Project Information

• Combine all project hours into one entry and record at least quarterly when possible.

• Using standard project names enables statistics to be collected by project. If you

  would like to know how many hours have been reported for a particular project,

  send a request to Pace@jcmgaky.org .

• Rule - Projects must be approved – must be on JCMGA Approved Projects list or

  okayed by JCES MG Coordinator. Written requests for new projects should be submitted to

  the JCMGA Board.

Entering Education Hours

• Record your continuing education hours here (classes you attend).

• For monthly meeting continuing education classes, the Training Organization

  would be JCMGA and the Class Name would be the topic that was presented.

• Rule - You can only record classes approved by JCMGA or JCES Coordinator.

What to Enter

• Enter all hours, not just the minimum required

• Can include a reasonable amount of travel time with Volunteer Hours (Hands-On or Client Education Hours) only

• Rule – At least two-thirds of your required volunteer hours must be worked in Jefferson County.

What if you need help entering your data?

Contact: Trilba Smith, trilba@twc.com

Tips

• Write down your password. If you forget your password, use “Forgot Your

  Password” link on the Login page and follow the instructions.

• Update your Profile information as needed, including email address and phone type.

Reporting Statistics

• Vice President(s) will collect and report statistics for large Public events

• Projects should include statistics as needed

Mobile Devices

• Functionality may be limited on mobile devices which includes smart phones and

  tablets. The mobile version is designed for quick entry of volunteer hours.

• Dropdown box for projects may not be working on iPads.

• Calendar on mobile app displays intermittently

How to Report Problems?

• Gather as much information as you can about the problem you are having. Take

  a screen shot, write down any error messages, etc.

• Send email to Pace@jcmgaky.org